Grey Fleet Management

Grey Fleet Management

Grey Fleet – what exactly does this mean?

The term Grey fleet refers to the business miles traveled by an employee in their own vehicle. Labelled Grey as this fleet of vehicles are in somewhat of a grey area for the employer and therefore a little misunderstood and sometimes overlooked.

The ownership of the vehicle may mean that they are leasing the vehicle, privately own the vehicle or have purchased a vehicle through the company.

Within any organisation the tracking and monitoring of the Grey Fleet can be very time consuming and difficult to manage and consequently fleet managers are dealing with an array of issues when it comes to adhering to the stringent legal road requirements and safety standards of the companies Grey fleet.

Any vehicle which is used for business travel but not owned by the company may not be covered on the companies vehicle policy, such as insurance, tax, MOT etc,. If this is the case, then many vehicles may not be covered for any travel relating to the company and therefore would be the sole responsibility of the company employee but could also be a danger to the company if it is found to breach manslaughter responsibility.

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Red Lake solutions in partnership with Driver Check Grey fleet consultation, have made it possible for all businesses to now keep track of their Grey Fleet based on their requirements. Each employee labelled as Grey Fleet would be requested to provide the necessary information which allows Driver Check to validate the MOT, Insurance, Tax etc are up to date and within legal requirements, also giving the opportunity to monitor the renewal dates.

By managing your Grey Fleet effectively this can lead to a myriad of benefits:

  • settings-server-1872_2e41baf2-8789-4215-b430-db35c3899936

    Reduction in costs based on removing the labour intensive manual input time of information

  • add-image-5030_dcf585b8-8f3d-48ad-8579-a4ad56d14ba6

    Initiating reminders to employees when renewals are due

  • computer-network-1878_39828809-88f9-48e1-9a76-61c99401ec99

    Greener environmental performance

  • source-code-1754_2b435bd8-ce76-4910-8137-7d07a3557fa3

    Promoting a legal duty of care to employees

  • telephone-operator-4682_c9489618-836b-47ec-8489-e15f613cb10c

    Enhancing your corporate image

All the information you require from a Grey fleet management system can be produced by the fully automated Red Lake Solutions Grey Fleet System.